Marcia McCoy, Register of Deeds

205 W Central, Suite104, El Dorado, KS 67042
(316) 322-4113 or (800) 822-6803
E-Mail: regdeeds@bucoks.com

 

"Of all the national, state, and county assets, old records are the most precious.
They are the gift of one generation to another,
and the extent of their care marks the extent of our civilization.
Let us give our records the best of care."

 

                     


 

Frequently Asked Questions

What is the Registers Office?
Who runs the Register of Deeds Office?
Who is the Register of Deeds?
Where is the Register of Deeds Office located?
Whom would I ask questions of in the Register of Deeds Office?

What is a deed?
Does a deed have to be recorded?
What if I lose my deed?
Who could make out a new deed for me?
Can the Register of Deeds Office tell you if you have a good and clear title?
What is the Uniform Commercial Code (UCC)?
Can you record property in the Butler County Register of Deeds Office if the property is not located in this county?
What other kinds of records would I find in the Register of Deeds Office?
Are any forms available in the Register of Deeds Office?
Can the Register of Deeds Office perform family history or genealogical research?


 

What is the Registers Office?

The Register of Deeds office is a county office where all transactions having to do with land are recorded and maintained so the public is made aware of their existence. Also, financial statements are filed on personal property under the Uniform Commercial Code (UCC).

TOP

Who runs the Register of Deeds Office?

The Register of Deeds office is administered by a person called the Register of Deeds, who in turn has a Deputy and a staff of persons that perform various duties.

TOP

 

Who is the Register of Deeds?

The Register of Deeds is an elected official who makes certain the documents are recorded properly according to the laws of the State of Kansas and maintains and preserves those records.

TOP

 

Where is the Register of Deeds Office located?

The office is located in the County Courthouse. The Office is open to the public during the hours of 8A.M. - 5P.M., Monday through Friday, excluding holidays.

TOP

 

Whom would I ask questions of in the Register of Deeds Office?

The Register of Deeds or her staff would be more than happy to answer whatever questions you may have. It is better if you personally visit the office. However, if you cannot, you may obtain certain information over the phone or via e-mail. There are certain kinds of information that can only be answered by an attorney or abstractor. It would not be feasible to have the information given to you by one who is not qualified to give legal advice. Basically, the Register of Deeds office is a recording agency only and therefore the information it gives out is limited to that which is contained in the records.

TOP

 

What is a deed?

A deed is an instrument by which the buyer obtains title to a piece of real estate being sold. A deed come in many forms.

TOP

 

Does a deed have to be recorded?

A deed should be recorded as promptly after the transaction as possible. Failure to record a deed could create numerous legal difficulties. (When a property is purchased under contract between the buyer and seller, the deed is not recorded until the contract is paid off.)  Although there is no time limit on recording deeds, they should be recorded as promptly as possible.

TOP

 

What if I lose my deed?

If your deed is misplaced or lost, a copy may be obtained from the Register of Deeds for a charge of $1.00 per page and may be certified by the Register of Deeds for an additional $1.00 per document.

TOP

 

Who could make out a new deed for me?

The Register of Deeds and her staff always recommended consulting your attorney,  an abstracter, or title company. The Register of Deeds office is a recording agency and therefore cannot make out deeds or answer those questions which pertain to legal matters.

TOP

 

Can the Register of Deeds Office tell you if you have a good and clear title?

No. Professional title examiners or abstracters use the records in our office as well as searching records in other county offices to determine if the title is good and clear. The records are open for the public to use.

TOP

 

What is the Uniform Commercial Code (UCC)?

The Uniform Commercial Code, more commonly known as UCC, became effective in Kansas in 1966. The filing of a UCC is what perfects or secures the loan on consumer goods or personal property. Also filed in the UCC files are State and Federal Tax Liens and Mechanic Liens (on personal property only).

TOP

 

Can you record property in the Butler County Register of Deeds Office if the property is not located in this county?

No. The property, or part of it, has to be located in Butler County.

TOP

 

What other kinds of records would I find in the Register of Deeds Office?

Besides deeds and mortgages there are oil and gas leases, plats of additions and subdivisions in the county, restrictive covenants, powers of attorneys, corporate records, and state and federal tax liens. Also, old school records for rural schools and third class cities, cemetery deeds, and numerous other documents pertaining to real estate.

TOP

 

Are any forms available in the Register of Deeds Office?

The Register of Deeds office does not usually have forms available. However, Birth Certificate and Death Certificate forms are available from the Register of Deeds office. The public sends the requests to the Vital Statistics Department at Topeka. Early death and birth records prior to 1911 may be available at the County Clerks office.

TOP

 

Can the Register of Deeds Office Perform family history or genealogical research?

The Register of Deeds is a recording office only. The staff's time is spent recording documents and maintaining the records. The public is welcome to come in and search the records of the office dating back to 1868.

TOP