BUTLER COUNTY PUBLIC BUILDING COMMISSION

Monday, February 9, 2004

 

Commission Chairman Will Carpenter called the Public Building Commission to order at 12:20 p.m.  Present were Commissioner Phil Anderson, Commissioner Mike Wheeler, Commissioner Randy Doll, Commissioner Bill Shriver, Administrator Will Johnson, Jr. and Clerk Recorder Brenda.

 

APPROVAL OF MINUTES

Commissioner Carpenter made a motion to approve Butler County Public Building Commission Meeting minutes of December 23, 2003. Commissioner Shriver seconded the motion. Motion carried 5-0. 

 

ITEMS OF BUSINESS

ITEM #1 - PBC FINANCIAL STATEMENT AND CASH BALANCE

Administrator Johnson came before the Board of Commissioners with the Financial Statement for PBC for the period ending February 2, 2004.  The cash balance with revenue projections is $313,891.72. 

 

ITEM #2 - RECEIVE DAN ROWE, TREANOR ARCHITECTS, AND DAN FERGUSON, J.E. DUNN, TO DISCUSS ISSUES RELATE TO THE COMPLETION OF THE JUDICIAL FACILITY.

Scope Change Proposal No. 74 - $15,037.00

Item #1 = Administrator Johnson came before the Board to inform the Board that the court room signage will be paid for by the county at about half the $15,037.00 price quoted by the architects.

 

Item #2 = Dan Rowe came before the Board to state that the current plaque, already installed in the new jail, is wooden and glass and donated by the architects.  Commissioner Doll stated that he didn’t feel the Board was consulted as to the type of plaque wanted for the new jail.  Mr. Rowe stated that former Administrator Newton had approved the plaque that is in place now.  Commissioner Doll recommended that a new plaque be made and that the names of all persons involved in this project be added to the new plaque.

 

Commissioner Shriver asked Mr. Rowe and Mr. Ferguson if they would be willing to split the cost of a new plaque, for the jail, three ways. It was agreeable that J. E. Dunn will pay 1/3 of the cost, Treanor Architects will pay 1/3 of the cost and the County will pay 1/3 of cost for new Jail plaque.

 

Scope Change Proposal No. 68 - $6,217.00

  Sump Pump Drains – Installation of Elevator Sump Pit Drainage.  

 

Scope Change Proposal No. 78 - $6,835.81

  Installation of above ceiling fire-rated partitions in Corridor 158. 

 

 

 

Scope Change Proposal No. 81 - $2,803.00

  Courtroom and office air noise.  Judge Mike Ward came before the Board to ask that the air system be set on an ‘as needed’ basis and run on a lower noise level.  Mr. Rowe stated that he would see that the air noise is corrected, at no expense to the County.   

 

Scope Change Proposal No. 82 - $1360.00 (Less $526.00 = $834.00)

  Miscellaneous electrical items.  The amount of $526.00 will be charged back to the    electrical engineer.  .

 

Scope Change Proposal No. 83 – $2,200.31 (?)

  Additional Von Duprin Module & electrical wiring. (For two doors with “card reader” system.)

 

Scope Change Proposal No. 84 = $2,226.00 (less $677.00 for total of $1549.00)

  1.  Panic hardware (Door opening 1 & 5)  $992.00

2.      Damage to Judge’s bench by Smith Audio-Visual (To be deducted out of Smith Audio charges) $677.00

3.      Trim on elevator lobby. $557.00

 

Scope Change Proposal No. 85 - $364.00

   Metal roof coping installation at the Goedecke building.

 

Scope Change Proposal No. 86 - $8,216

   Modify structural brick angle support to accommodate King size brick.

 

Scope Change Proposal No. 87 - $3,847

    Addition of structural bricks support at the Courtroom clerestory.

 

Neil Harrison, District Court Director, came before the Board to ask for status of window blinds for the half-moon windows in Court Rooms A & D.  Mr. Rowe said pricing can be provided for blinds, but these were not included in original proposal.  Administrator Johnson will follow up on this.

 

Also, Mr. Harrison asked for some kind of chain or wire to be added to the bottom of vertical blinds to prevent the erratic movement of the blinds and, also, the status of the damaged furniture and the furniture that has not been received.   Mr. Rowe stated that this was out of his jurisdiction and recommended that the County contact the furniture distributor regarding this problem.  Administrator Johnson stated that he will contact the furniture manufacture regarding this problem and check into fixing the blinds

 

 

 

 

Commissioner Shriver motioned to accept and approve Scope change #68 = $6,217; #78 = $6,835.81; #82 = $834; #83 = $2,200.31;  #84 = $1,549; #85 = $364; #86 = $8,216 and #87 = $3,847.  Commissioner Wheeler seconded the motion.  Motion carried 5-0.

 

ADJOURN    

Commissioner Shriver motioned to adjourn the Public Building Commission meeting at 1:45 p.m.  Commissioner Anderson seconded the motion.  Motion carried 5-0.