BUTLER COUNTY BOARD OF COMMISSIONERS

Tuesday, August 17, 2004

 

 

CALL TO ORDER

Commission Chairman Will Carpenter called the Butler County Board of Commissioners to order at 9:00 a.m.  Present were Commissioner Phil Anderson, Commissioner Randy Doll, Commissioner Bill Shriver, Administrator Will Johnson Jr., and Clerk Recorder Tammy Bridges. Commissioner Mike Wheeler was absent due to illness.

 

ITEM # 1 – CONSIDER APPROVAL OF RESOLUTION ALLOWING FOR THE ISSUANCE OF CERTIFICATES OF PARTICIPATION FOR COUNTY COPIERS

Ron Ott, Gold Capital Management, Inc., came before the Board for approval of a resolution to support the issuance of Certificates of Participation to refinance thirty-three county copiers. 

 

Commissioner Shriver motioned to approve Resolution No. 04-40 of Butler County, Kansas, authorizing and providing for the acquisition of thirty-three copiers and the issuance of Certificates of Participation in a Lease Purchase Agreement, by and between the County as Lessee and Security Bank of Kansas City, N.A., Kansas City, Kansas, as Lessor, for the purpose of providing the necessary funds to pay the costs thereof; authorizing and providing for the execution of the Lease Purchase Agreement, a Trust Indenture, and all ancillary documents in connection with such financing; and making certain other covenants with respect thereto.  Commissioner Anderson seconded the motion.  Motion carried 4-0.

 

ITEM # 2 – CONSIDER AMENDING SECTIONS 25-501 AND 26-401 OF THE ZONING REGULATIONS TO ALLOW THE BOARD OF ZONING APPEALS TO GRANT A SPECIAL EXCEPTION FOR THE CONSTRUCTION OF AN ACCESSORY BUILDING PRIOR TO CONSTRUCTION OF THE MAIN BUILDING

David Yearout/Interim Planning & Development Department, came before the Board for approval of Resolution No. 04-39 to amend Sections 25-501 and 26-401 of the Butler County Zoning Regulations.

 

Commissioner Shriver motioned to approve Resolution No. 04-39, which amends Sections 25-501 and 26-401 of the Butler County Zoning Regulations to allow the Board of Zoning Appeals to grant a Special Exception for the construction of an accessory building prior to construction of the main building.  Commissioner Anderson seconded the motion.  Motion carried 4-0.

 

ITEM #3 – CONSIDER A TABLED REQUEST FOR CHANGE OF ZONING CLASSIFICATION FROM AG-40 TO RURAL RESIDENTIAL.  CASE NO. RZ-04-09 RESOLUTION NO. 04-33.

David Yearout, AICP/Interim Director of Planning & Development Department, came before the Board for approval of rezoning from AG-40 to RR, (Resolution No. 04-33) subject to platting and appropriate right-of-way dedication for Meadowlark Road through the City of Rose Hill.  This request is to rezone 40 acres of the quarter section owned by the applicants from AG-40 to RR in order to allow the platting of two 20-acre lots.

 

Commissioner Anderson motioned to approve Case No. RZ-04-09, Resolution No. 04-33 changing zoning classifications from AG-40 to Rural Residential contingent upon receiving a letter from the Mayor or an elected official in the City of Rose Hill stating their full support.  Commissioner Doll seconded the motion.  Motion carried 4-0.

 

ITEM #4 – CONSIDER A PETITION FROM RICHARD AND SHARON TREAT REQUESTING VACATION OF A PLATTED UTILITY EASEMENT IN TREAT ESTATES ADDITION

Commissioner Carpenter opened a Public Hearing to consider a petition from Richard and Sharon Treat requesting vacation of a platted utility easement in the Treat Estates Addition.

 

David Yearout, AICP/Interim Director of Planning & Development Department, came before the Board for approval of the Petition of Richard & Sharon Treat to vacate the platted 20-foot utility easement in Treat Estates Addition.  No utilities have indicated opposition to the vacation and the Butler County Planning Commission also reviewed the request.

 

There was no public comment.

 

Commissioner Carpenter closed the Public Hearing.

 

Commissioner Doll motioned to approve the Order of Vacation and allow the Chair to sign in respect to the 20-foot platted utility easement along the west property line of Lot 2, Blk 1, Treat Estates Addition, Case No. VC-04-02.  Commissioner Shriver seconded the motion.  Motion carried 4-0.

 

ITEM #5 – CONSIDER APPROVAL OF COMMUNITY CORRECTIONS FY2005 REIMBURSED CARRYOVER KDOC BUDGET

Chuck McGuire, Director of Community Corrections, came before the Board for review and approval of the FY2005 Adult Community Corrections Line Item & Narrative Budget plans for reimbursed carryover funds from FY2004.  This process is performed annually.  It is documentation of how offender reimbursed fees from FY2004 are anticipated to be expended in FY2005.

 

Commissioner Shriver motioned to approve the Community Corrections FY2005 Reimbursed Carryover KDOC Budget.  Commissioner Anderson seconded the motion.  Motion carried 4-0.

 

ITEM #6 – CONSIDER APPROVAL OF COMMUNITY CORRECTIONS OFFICE LEASE AGREEMENT

Chuck McGuire, Director of Community Corrections, came before the Board for review and approval of the office Lease Agreement with Lessors Tom McKibban and Mike Wheeler.  The costs as stated in the Lease Agreement are allotted for in the FY2005 budget, and if approved, will also be allotted for in the FY2006 budget.

 

Commissioner Carpenter motioned to approve the contract with Community Corrections office space Lease Agreement between Butler County and Mike Wheeler and Tom McKibban and allow the Chair to sign.  Commissioner Shriver seconded the motion.  Motion carried 4-0.

 

ITEM #7 – CONSIDER APPROVAL OF LOW BID FOR EMS SUPERVISOR VEHICLE

Grant Helferich, Director of Emergency Medical Services, came before the Board to present two bids from auto dealers for a ¾ ton full size Suburban.  Don Hattan Chevrolet, Wichita, submitted a bid in the amount of $31,900 and John K. Fisher, El Dorado, submitted a bid for $33,097.  This purchase is to be funded by the special equipment fund.

 

Commissioner Shriver motioned to table Agenda Item #7.  Commissioner Doll seconded the motion.  Motion carried 4-0.

 

RECESS

Commissioner Carpenter recessed the Board at 10:05 a.m. for 10 minutes.

 

RECONVENE

Commissioner Carpenter reconvened the Board at 10:15 a.m.

 

ITEM #8 – WORK SESSION – EAST ANNEX REMODEL PROJECT

Vince Haines, PKHL Architects, came before the Board with an update on the East Annex Remodel Project.  This will be an agenda item next week.

 

The Board revisited Agenda Item #7.  Commissioner Shriver motioned to approve the best bid for the EMS Supervisor vehicle and award it to John K. Fisher, Inc. in the amount of $32,797.00.  Commissioner Doll seconded the motion.  Motion carried 4-0.

 

ITEM #9 – REVIEW A REQUEST FOR PROPOSAL PREPARED FOR REMOVAL OF THE RAILROAD TRACKS FROM AUGUSTA TO THE WEST COUNTY LINE IN ANDOVER AND CONSIDER A DATE FOR ACCEPTANCE OF THE REQUEST FOR PROPOSAL BY THE BOARD OF COUNTY COMMISSIONERS

Larry Powell, Director of Butler County Economic Development, came before the Board to review the RFP prepared for requesting removal of the RR tracks from Augusta to the West County line in Andover and to set a date for acceptance of RFP’s.  Mr. Morell, Attorney for the County in the Abandonment process, and Norman Manley, County Attorney, have reviewed the RFP and approved it for use.

 

Commissioner Doll motioned to approve the RFP as presented and set the reply date of  Tuesday, October 5, 2004, at 9:00 a.m., and allow the Chair to sign the RFP.  Commissioner Shriver seconded the motion.  Motion carried 4-0.

 

ITEM #10 – BCED MONTHLY REPORT

Larry Powell, Director of Butler County Economic Development, came before the Board to present the Butler County Economic Development (BCED) Monthly Report.

 

Larry Powell, Director of Butler County Economic Development, stated that the Kansas Economic Developers Alliance (KEDA) and the Kansas Department of Commerce (KDOC) are teaming up to sponsor a new building and site/community profile database for Kansas.  The database is Location One Information System (LOIS).  LOIS is an on-line searchable economic development database that provides detailed information on buildings, sites and communities, counties, metropolitan areas and states for businesses looking to expand.

 

 

Larry Powell, Director of Butler County Economic Development, stated that he had received a request from South Central Kansas Economic Development District, Inc. (SCKEDD) asking for a letter of support signed by the County Commissioners.  This letter of support is needed in order to apply for a State grant in the amount of $1,000,000 to be received over a period of three years.  The funds will be used in job creation and job retention.

 

Commissioner Shriver motioned to allow the Chair to sign the letter giving the Butler County Commissioners’ support to SCKEDD as the Regional Foundation for South Central Kansas.  Commissioner Doll seconded the motion.  Motion carried 4-0.

 

Larry Powell, Director of Economic Development, stated that the SKEDD board took action to increase membership dues from 10 cents to 15 cents per capita for the 2006 budget, which is the first increase since 1982.

 

Larry Powell, Director of Economic Development, stated that there is a meeting tonight at 7:00 p.m. at the Haverhill Church in order to meet with property owners for review of the leasing agreements for the railroad property that runs from Augusta to a mile east of Haverhill.

 

APPROVAL OF ADDS AND ABATES

None.

 

OTHER ITEMS OF BUSINESS TO COME BEFORE THE BOARD

Administrator Johnson stated he had revised the job description for Assistant County Administrator/Financial Officer.

 

Commissioner Shriver motioned to approve the job description for Assistant County Administrator/Financial Officer.  Commissioner Doll seconded the motion.  Motion carried 4-0.

 

Commissioner Anderson motioned to terminate the contract for services with Attorney, Mike Coash, effective October 1, 2004 and authorize the chair to sign the letter.  Commissioner Shriver seconded the motion.  Motion carried 4-0.

 

Administrator Johnson stated that Gus Collins would be the new City Manager of El Dorado.

 

ADJOURN

Commissioner Doll motioned to adjourn the meeting of the Board on August 17, 2004 at 11:50 a.m.  Commissioner Anderson seconded the motion.  Motion carried 4-0.