BUTLER COUNTY BOARD OF COMMISSIONERS
Tuesday, April 16, 2002
Commission Chairman Randy Doll called the Butler County Board of Commissioners to order. Present were Commissioner Bill Shriver; Commissioner Will Carpenter; County Administrator, Will Johnson, Jr. and County Clerks Secretary, Linda Peterson.
Larry Powell, Director of the Butler County Economic Development came before the Board to discuss issues concerning BCED and the Butler County Port Authority. Mr. Powell presented a monthly report and update of activities.
Being discussed was the tax exemption application to the State of Kansas for Non-leased Rail Road Property received from BNSF, this is the area between Augusta and Andover. Mr. Powell stated that he would like the Commissioners to remove this land from the tax roll so the County would not have to pay taxes on non-leased property. Clark Allemang, Appraisers Director would have to look into this further and bring this item back with more information at a later date. The Board of Commissioners would have to sign an agreement to be sent into the State to have it finalized. No action was taken.
Mr. Powell, Mr. Keefer with the City of Augusta and Darryl Lutz, Public Works Director worked on an agreement for maintenance for the Railroad the County owns. Mr. Powell and Mr. Lutz also stated that there was going to be a problem with the clean up of this area, for several reasons including access; not having the right equipment. Commissioner Carpenter said he would like to go down and look at the area today, Mr. Lutz said he would be glad to take him down after the meeting. Commissioner Doll asked to see pictures of this area also. Mr. Powell informed the Board that Riley Walters, Director of the Noxious Weed Department prepared a bid for spraying the railroad areas which would run around $300.00. Mr. Keefer informed Mr. Powell and Mr. Lutz that he thought the agreement was too cumbersome. Will Johnson, County Administrator suggested that Norman Manley form a general utility agreement and bring it back for the Boards approval, before sending it to Augusta.
Mr. Powell also informed the Commissioners that there were 9 users and 5 lessors of this Railroad property. Commissioner Doll asked the number of easements and crossings there were on this land. Mr. Powell stated he thought about 50-60, but not all are still in use. Mr. Powell asked for permission to get an appraisal for this land. The Commissioners said yes but not to go over $1,000.00.
Mr. Powell also mentioned the Third party Insurance Claim agreement for the railroad acquisition. The annual agreement cost to the County is $8,000.00 for a self-insurance retention policy of $25,000.00. Norman Manley the County’s Attorney suggested that the agreement is signed, but to look over the agreement when the annual premium is due.
Commissioner Shriver moved to receive the information on the Third Party Insurance Claim agreement and have Mr. Manley put on the agenda to revisit this issue. Commissioner Carpenter seconded the motion. Motion carried 3-0.
Mr. Powell also informed the Board on the paperwork from the American Trails Association. The American Trails Association has already turned back a portion of the Railroad, the Transportation Board has already OK’d it and the Railroad has donated it to the County but, the Railroad wants an appraisal for the land.
Mr. Powell informed the Board that the City of Leon would be asking for a right-of-way to the abandoned Railroad to use for their Fire Engines.
The City of Towanda is starting the Neighborhood Revitalization. The help will be for residential for 5 years and commercial for 10 years.
REPLAT OF LIN’S ACRES
Todd Kennemer, Planning & Development Director presented to the Board for approval and final signage of the Final replat of Lin’s Acres, a sub-division in Section 21, T29S, R4E, Butler County, KS.
Commissioner Doll moved to approve the Final replat of Lin’s Acres, a sub-division in Section 21, T29S, R4E, Butler County, KS. Commissioner Carpenter seconded the motion. Motion carried 3-0.
RESOLUTION AMENDING THE 1999 HEALTH SANITARY CODE
Todd Kennemer, Planning & Development Director and Clarence Daggett, Director of Environment presented to the Board a resolution amending the 1999 Butler County Environmental Health Sanitary Code providing for the removal and abatement of nuisances and the assessments of costs associated with such abatement, resolution number 02-01.
Commissioner Doll moved to table this agenda item, until next Monday, April 22, 2002. Commissioner Carpenter seconded the motion. Motion carried 3-0.
Commissioner Doll called a recess for 5 minutes at 10:25 a.m.
The Commission reconvened at 10:30 a.m.
LOCAL EMERGENCY PLANNING COMMITTEE
The Department of Emergency Management presented a grant for the Chairman to sign requesting $2,000.00 to help with the publishing of the Emergency Preparedness Guidebook which cost around $8,364.00.
Commissioner Carpenter moved to approve the grant and authorize the Chairman to sign. Commissioner Shriver seconded the motion. Motion carried 3-0.
Mr. Jim Schmidt also informed the Board on June 26 – 27 the Governor has planned a training session to deal with a Terrorists event. Commissioner Carpenter will be going as an elected official and Administrator Will Johnson will be going as the public information person. There is to be eight people from this area going.
PUBLIC WORKS FLATBED QUOTES
Darryl Lutz, P.E., Director of Public Works came before the Board to ask for approval in purchasing 2 flatbed bodies to be mounted on 2 new ¾ ton chassis-cab pickups. This would be paid out of the Road machinery Fund as part of the equipment replacement plan.
There were 3 quotes received. The quotes are as follows:
VENDOR QUOTE—Bed 1 QUOTE—Bed 2
Truck Parts & Equipment $1,996.60 $2,076.60
Economy Distributors $1,510.00 $1,510.00
Midwest Truck $1,450.00 $1,957.00
Commissioner Carpenter moved to accept the quote from Economy Distributors in the amount of $1,510.00 per truck, which makes the total $3,020.00. Commissioner Shriver seconded the motion. Motion carried 3-0.
LIQUID ASPHALT BID REVIEW
Darryl Lutz, P.E., Director of Public Works and Phil Hughey, Assistant County Engineer came before the Board with their recommendation on purchasing liquid asphalt. Mr. Lutz recommended to the Board to approve all bids received for liquid asphalt emulsions and authorize the Public Works Department to make purchases for grades of emulsions as needed from El Paso and to make contingency purchases from Koch pavement solutions when justified. This would be paid out of the Road & Bridge fund. Bids are as follows:
Product Koch Pavement ElPaso
CMS-1 0.589 0.465
HFMS-1 0.564 no bid
CRS-1H 0.554 0.455
RS-1H 0.554 no bid
SS-1H 0.589 0.485
Commissioner Carpenter moved to approve all bids received for liquid asphalt emulsions and authorize the Public Works Department to make purchases for grades of emulsions as needed from El Paso and to make contingency purchases from Koch pavement solutions when justified. Commissioner Shriver seconded the motion. Motion carried 3-0.
Darryl Lutz, P.E., Director of Public Works, presented a report to the Board on the use of a tarp landfill cover system and consider approving the purchase of a tarp landfill daily cover system. The purchase would be from Tarpomatic, Inc., Canton, Ohio which as of now are the only company to make this kind on cover system. The cost of the equipment, delivery, installation and training would be $71,233.00. Mr. Lutz’s sees savings of $55,000.00 per year. The money to pay for this would come out of the landfill capital improvement fund.
Commissioner Shriver moved to approve the purchase of a tarp landfill daily cover system from Tarpomatic, Inc., in the amount of $71,233.00. Commissioner Carpenter seconded the motion. Motion carried 3-0.
KDOT 2003 – 2007 FEDERAL AID 5-YEAR ROAD & BRIDGE PLAN
Darryl Lutz, P.E., Director of Public Works, presented for approval the KDOT Federal Aid 5-year Road & Bridge Plan. This plan states the priority of Road & Bridges that the Federal Aid would cover. The #1 priority is the SW 70th St project currently under construction. The 2nd & 3rd are bridge replacement project South of Whitewater and a road reconstruction project going west from Rose Hill on SW 170th St. Counties are required to pay 20% of construction and construction costs. Counties must pay 100% of all other costs including survey, design, utility adjustment and right-of-way.
Commissioner Carpenter moved to approve the proposed Federal Aid 5-year Road & Bridge Plan for submission to KDOT. Commissioner Shriver seconded the motion. Motion carried 3-0.
Commissioner Carpenter moved to approve a “Request for Construction Project” for the proposed bridge replacement project and authorize the County Commission to execute. Commissioner Shriver seconded the motion. Motion carried 3-0.
Commissioner Doll moved to adjourn the meeting at 11:34 a.m. Commissioner Carpenter seconded the motion. Motion carried 3-0.